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Canon-McMillan

Youth Girls Softball

Canon-McMillan Youth Girls Softball

Background Clearances

If you would like to coach within the CMYGSA, you must have a current background check that is not dated older than 3 YEARS on file with the CMYGSA prior to taking part in any team function on the field as per the Child Protective Services Law.  Please refer to this information on the new laws effective 12/31/2014.

 This background check includes the following:

  • Child Abuse History Clearance 
  • PA State Criminal Background Check if you HAVE lived in PA for the past 10+ years (cost of $10)
  • Federal Criminal Background Check if you HAVE NOT lived in PA for the past 10 years (cost of $25.75 and includes getting fingerprints)

As per the law above, in order to be a Coach for our 2021 Spring and/or Fall seasons your clearances must have been obtained AFTER 12/31/2018.


Instructions for Obtaining Your Clearances

STEP 1 - Child Abuse History Clearance

  1. Go to the Child Welfare Portal.
  2. Click on Create a New Account (or Login if you have already created an account).
  3. Login to your Account.
  4. Next to My PA Child Abuse History Clearances, click on Create Clearance Application.
    • Here are some answers:
      • Application Purpose = Volunteer
      • Volunteer Category = Other
      • Agency Name = Canon-Mac Youth Girls Softball Association
  5. Complete the application as necessary.
  6. There is no organization payment code, so you will have to pay for the background check.
  7. It should be completed within 14 days.  You will get an email once it's ready.
  8. Come back to this site once you get the email with your Child Abuse History Clearance Results and continue following these instructions.
  9. Log back into the Child Welfare Portal, pull up your results, and save it to your computer.  After submitting for your Child Abuse History Clearance it's recommended to continue to STEP 2 or 3 below so that everything is completed in parallel.


STEP 2 - PA State Criminal Background Check

  1. ONLY DO THIS STEP IF YOU HAVE LIVED IN THE STATE OF PA FOR AT LEAST THE PAST 10 YEARS!!!!
  2. Go to the PATCH website.
  3. Select "Submit a new record check" (you are considered a non-registered user).
  4. Following the steps.
  5. When it asks for Reason For Request - SELECT "Volunteer".
  6. IMPORTANT - at the screen for "Record Check Request Results", be sure to follow these steps:
    • Click on the CONTROL NUMBER next to your name.
    • Click on the link that says "Certification Form".
    • Print this out and save it to your computer to upload to our site - THIS IS THE DOCUMENT WE NEED!!!


STEP 3 - Federal Criminal Background Check

  1. ONLY DO THIS STEP IF YOU HAVE NOT LIVED IN THE STATE OF PA FOR AT LEAST 10 YEARS!!!!
  2. Go to the Applicant Fingerprinting Online Services website.
  3. Select REGISTER ONLINE and complete the application.
    • For Reason Fingerprinted - Employment with a significant likelihood of regular contact with children
  4. This will take you through the process to register, pay and get a RECEIPT to take to the Fingerprint site.
  5. Take to the fingerprint site: License and proof of transaction (receipt)
  6. The closest fingerprint location is:
    • Mail, Boxes & More
    • 123 Washington Street
    • Washington, PA 15301
    • 724-222-7660
    • Email: [email protected]
    • Hours for fingerprinting (subject to change):
      • Monday – Friday – 9 am to 5 pm
      • Saturday – 10 am to 12:30 pm
  7. You should get the results within 14 days.  After your fingerprints have been submitted, do not contact the fingerprint site. You can check your “proof of print” on the Cogent website. Click on Proof of Transaction (Receipts).

STEP 4 - Submit Your Clearances

CLICK HERE to submit your clearances to the CMYGSA.  The documents obtained from STEP 1 and either STEP 2 or 3 are required to be submitted.


GUIDELINES

We will follow Title 23, CHAPTER 63 on CHILD PROTECTIVE SERVICES set by the State of Pennsylvania in terms of what is acceptable on your background check and whether you will be cleared to coach within the CMYGSA.

NOTE:  Please refer to section 6344 (c) titled "Grounds for denying employment or participation in program, activity or service."

Additional References:

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